The 6 Stages of the Administrative Organization

It is very important to know the stages of administrative organization to be able to manage resources in the most efficient way possible and obtain the best results. The administrative organization is a set of actions carried out by a group of people with the fundamental idea of ​​achieving a common goal.

This concept not only refers to managing the economy of a company, but can also cover managing from the economic income of a family to that of an entire nation. So, any figure that receives a monetary income must have a proper planning if it hopes to be successful in the long term.

Origins of the administrative organization

The administration is linked to organizational aspects, whose origins can be traced back to ancient Egypt and distant Babylon.

The fact of managing is intended to maximize the economic and financial decisions, and ensure that these are always the most appropriate depending on the case. The administration can be considered as the science of managing.

The administration , as it is known today, began to take shape in Europe in the fifteenth century, after the introduction of the use of Arabic numerals; this fact facilitated the way of keeping accounts.

Between the eighteenth and nineteenth centuries, the Industrial Revolution , which completely changed the labor and business landscape of the time. At this time the administration became indispensable for the management of new industries and factories.

The British economist and philosopher Adam Smith , considered the father of the modern economy, exposed the need for a hierarchy and division of labor to be carried out in an optimal way.

With the arrival of the industrial machinery and, therefore, of a much greater production of diverse goods and articles, it became necessary the specialization of a science that was previously considered spontaneous.

The administration made the process easier to achieve what, according to Smith, was the ultimate goal of mass production: the maximization of capital and land.

Stages of the administrative organization

This form of organization is divided into different stages. These phases make up the main rules of the administration, so that this can be carried out correctly and the possibility of errors is minimized.

There are different interpretations; however, the six essential steps of the administrative process are the following, in order of execution:

Forecast

Logically, it must be done before starting any project. All the factors that may come into play and affect the result must be taken into account. You must be extremely cautious and not take anything for granted.

Planning

The objectives are outlined and the available options are managed and the actions to be taken in order to meet these objectives. These goals must always be realistic and coherent, they should never be considered effective or announce profits from the beginning.

Organization

The creation process is carried out and the necessary work structure is formed to achieve the objective, defining the activities, the work, the possible challenges, the hierarchies, the groups and the steps to follow next.

Address

Management involves leading and influencing the organization completely and completely. It is at this stage that we begin to see how the planned action takes shape and the objectives are less distant, because there is order in the hierarchy and there is a plan in operation.

Coordination

This stage refers to the tools that must be taken into account to ensure that the goals set can be met.

Here all the factors that directly or indirectly have to do with the process come into play. The idea is that the whole procedure works like a gear.

Control

Approved behaviors and methods in planning and coordination must be executed to the letter. Thus, the objectives are met with the greatest precision and in the shortest possible time.

This is when control comes into play and ensures that none of the parties involved goes beyond what is established. This avoids delays and complications along the way to achieve the objectives.

Beyond the six stages

It should be noted that the administration goes beyond the six stages discussed above.

This has some unspoken rules, such as the fact that you can never wait or take profits for granted. No matter how well planned a process is, it is not risk-free or fail-safe.

In the same way, this social and economic science contemplates diverse principles that complement the stages of planning and execution.

Of these principles it is possible to emphasize the one that says that for the specialization in an area the division of the work is required. The responsible authority must answer for those under its responsibility.

In addition, discipline is absolutely necessary and respect is an indispensable value to create a stable work environment.

Example of successful administrative procedures

Egyptian pyramids

Great examples of successful administration can be seen throughout the history of mankind. The famous pyramids of Egypt needed an extensive administrative and logistical plan that, without a doubt, required great discipline, order, coordination and control.

Constructions of the Antiquity

The above also applies to all the great constructions in Antiquity, such as the Zeus' statue and the Roman Colosseum.

Other examples

Monumental structures are not the only successful examples of administration in history. From planning the harvest to have food in the winter until knowing what inputs and how much could be taken on a long trip on the high seas, are administrative processes.

Everyone manages available resources at the moment. In this way, we seek to get the most benefit possible and minimize the risk of error. Otherwise, in these cases raised the result would have been a famine or tragedy to run out of fresh water in the middle of the ocean.

And is that administrative science has existed since time immemorial. Perhaps not with a proper name, but as something intrinsic to the social nature of the human being.

This indicates that to coexist civilized people require resources and order, and the ability to make use of them in the most appropriate and optimal way.

References

1. Arias Romero, J. A. (2014). Define your strategic plan with your people and your customers in mind. Gestiopolis. Available at gestiopolis.com
2. Guerrero Martín, M.A. (2003). 4 stages of the administrative process. Gestiopolis. Retrieved from: gestiopolis.com
3. Merriam-Webster Dictionary (2018). Administration Merriam-Webster. Retrieved from: merriam-webster.com
4. Munch, L. (s / f) Foundations of the Administration.
5. Shah, F. (2014). Concepts of administration and supervision. SlideShare. Recovered on: es.slideshare.net