The Steps to make a justification In a correct way are: describe the problem, establish the reasons for it, create a base of support to demonstrate your need and finally discuss the budget.
The justification of a project must explain why a particular solution needs to be implemented to the problem described in the paper. The best justifications are those where the benefits identified are greater than the cost of preparing the project.
The justification for a project should be explained as a description of what will happen if the project is carried out and what will happen if the project is not carried out.
Justifications are often included in budget proposals, research papers, theses, or are used to appeal some changes in policy or legislation.
A good justification narrative should include a statement of what is proposed, or what the project will focus on.
This statement should include why the project is believed to be carried out, the budget constraints, or the policy to be implemented.
It should not be something specific necessarily, but a persuasive and strong statement must be made. In addition, the reasoning behind such statements should also be provided.
Sufficient support should also be provided in the form of statistics, studies and expert opinions.
These elements help support justification. It should always be remembered that the main purpose of justification is to answer the question of why this particular project is being carried out.
You may be interested 15 Examples of Project Justification .
Steps to prepare a justification
Aspects of justification
It should be borne in mind that the justification must state the reasons why the investigation is being carried out. It should also include three important aspects:
- Theoretical aspect
The reasons or theoretical reasons that support the project must be presented. Therefore, we must indicate the contributions that will have this work on the area under investigation.
It should answer the questions: Do you want to reaffirm a theoretical model or change it, will the research results be a theoretical complement to the fundamentals of it?
For example, if one wants to do research on deforestation of eucalyptus in the forest, an emphasis should be placed on the new knowledge of environmental impact that will be obtained.
- The practical aspect
It should be presented how applicable the project is, its projection in society and who will benefit. You must answer the questions: Will this research have concrete results?, Will this project solve problems in any particular area?
If research is being done on gender equality in a workplace, it should be indicated that it will be beneficial to the company and employees; As well as indicate that the sample taken will be of a certain number of variables for the study to be carried out.
- The methodological aspect
The justification should indicate the possible contributions to other projects and the design that will be used.
You must answer these questions: Will the results allow the validity of your application to be solved? Can the results be used in other research?
For example, it can be said that the study on the cultivation of tomatoes in a region may be helpful in the future when agricultural research in that area is desired.
Steps to take to write justification
1- Describe the problem
The project should not be done for fun, but should serve to solve a specific or particular problems. Therefore, the problem should be clearly described at the beginning of the document and in this way the solution to the problem can be presented.
Examples
If you want to implement a new human resources system in a company, the problem would be something like:"The human resources team currently occupies 80% of its time in non-productive administrative tasks, reducing the effectiveness of the functions in a dramatic way"
Another example might be the following:"Due to the lack of management skills and management of farmers in this region, individuals are falling into poverty and migration. The lands that could be productive are being abandoned because of the lack of management of the workers"
2- Establish the reasons
After giving the statement, a reasoning must be given. For example, if a vending machine has been ordered in the workplace, details should be given as to why it is important that it be implemented.
It could be argued that access to snacks could improve the overall productivity of people. It is important to frame the argument with the audience in mind.
Examples
In the case of the vending machine, it is not enough to mention the increase in productivity in people.
Therefore, it should not only be said that employees would enjoy this machine, it should be included how it would help the company as well.
In this case it could be argued that productive employees generate more workflow, for example.
In the case of farmers leaving the field, it may be argued that it is important to establish management training in the field as more farmers doing their work translate into better income and crops for the region.
3- Create a base of support
You should always create support for justification, so that the reader knows that what is being mentioned is true.
This support base can come in the form of statistics, previous studies, or even expert opinions on the subject.
As long as more bases are supported to support the argument, the justification will be stronger.
Examples
Taking the case of the vending machine should include studies that show how hunger can decrease productivity.
If possible, case studies should be found of companies that have provided benefits such as snacks, cafeterias or vending machines and experienced positive results.
In the case of farmers, statistics can be taken of the number of existing crops, projections of potential gains from larger harvests, etc.
4- Discuss the budget
Regardless of the project class, the budget will always be an important part of the discussion.
Relevant information on the budget should be included, including the resources that will be needed to support the proposal and the impact it will have.
It should include possible income, expenses that could be saved, how much the research will cost, etc.
Good relevant information about the budget should be included to reinforce the justification.
Examples
For the vending machine proposal, it could include the cost of the machine versus the revenue that could be generated from the purchases and the revenues from the increased profits of the projected productivity.
In the case of farmers, a link could be made between investment in training courses and the number of crops that could be cultivated.
References
- How to write a narrative justification. Retrieved from educationseattlepi.com.
- How to justify the research (2010). Recovered from slideshare.com.
- How to write a project justification in a proposal (2010). Recovered from fundsforngos.org.
- The justification of the research work. Recovered from asesoriatesis1960.blogspot.com.
- Technical writing how to write project justification documents (2011). Retrieved from ezinearticles.com.